Personal data means any information relating to an identified or identifiable person. An identifiable person is a person who can be identified, directly or indirectly. We will only use your personal data in the manner set out in this Policy and in a way that is fair to you. We will only collect personal data where it is necessary for us to do so and where it is relevant to our dealings with you. We will only keep your personal data for as long as it is relevant to the purpose for which it was collected or for as long as we are required to keep it by law.
The Policy sets out (1) who we are and describes (2) the information we collect (3) how we use your information (4) where we store your information and (5) the lawful basis to process your data.
1. Who we are
For the purpose of the General Data Protection Regulations (the “Regulations”), the data controller is Showoff Communications Limited (Company registration number 10711330) registered office is at 100 Sherwood Avenue, Northampton, United Kingdom, NN2 8TD.
We will refer to Showoff Communications Limited as (‘Company’, “us”, “we”, or “our”) which operates https://showoffcommunications.co.uk/ “the Site”. The users of our Site and other business or personal contacts that we deal with as customers or suppliers are referred to as ‘you’ or ‘your’.
2. Information we Collect
The majority of the data that we collect, and store will be business data relating to the businesses that we are dealing with and contracts that are being undertaken. We may also hold personal data for prospective contacts and customers, such details being obtained from publicly available data or third-party contacts.
As part of our business and marketing processes we will process limited personal data to include your name, email address job title, IP address, mobile phone number (where applicable). We undertake limited marketing and generally contact clients and business contacts that are known personally to us.
Your domain name and e-mail address
Your domain name and e-mail address are recognised by our servers and the pages that you visit are recorded. We shall not under any circumstances divulge your e-mail address to any third-party without your consent.
3. How we use your information
We use your personal information to provide you with quotes for our services and to keep in touch with our contact base with targeted information based emails. We are aware that clients and contacts will also be accessing our website and that by accessing the Site, you agree to the collection and use of information in accordance with this Policy.
We use your information in the following ways:
1. To provide you with quotes and assistance;
2. To carry out our obligations arising from any contracts entered into between you and us.
3. To provide you with billing information in relation to our Company.
4. To notify you of news about our business
5. To notify you about changes to our Company.
6. In a collective way not referable to any particular individual, for the purpose of quality control and improvement of our site.
4. Where we store your personal data
1. All information you provide to us electronically is stored on our secure servers. We use industry standard security and firewalls on our servers and password protections.
2. We hold limited hardcopy data and if we do any personal data is stored in a secure location.
3. Only authorised personnel and contractors that we work with have access to your information.
4. We keep personal data secure by taking appropriate technical and organisational measures against its unauthorised or unlawful processing and against its accidental loss, destruction or damage.
However, while we strive to protect your personal data, in light of the inevitable risks of data transmission over the internet, we cannot guarantee full protection against any error occurring during the course of personal data transmission which is beyond the Company’s reasonable control.
5. Lawful basis of Processing
We will generally process personal data regarding clients and people that we provide our services to as we are under contract. The processing of such personal data is necessary for the contract or we have been asked to take specific steps before entering into a contract.
We may also process limited personal data of contacts for the purposes of the legitimate interests of the Company. We, have a legitimate interest in sending targeted emails to our contacts regarding news about our business. We have balanced this legitimate interest of the Company against the rights of the individual and do not conclude this is unreasonable, as at all times the data subject has a right to be forgotten and their personal details deleted.
Google Analytics is also used to track website trends without identifying individual visitors. The cookies used by Google Analytics stores information such as what time the current visit occurred, whether the visitor has been to the site before and which website may have directed you to our Site.
The Right to deletion and correction
We take all reasonable steps to ensure we have the correct Personal Information on you. You have the right to ask us for a copy of the information supplied by you that we hold. We may ask you to verify your identity and for more information about your request. If you would like to make a request for information, please contact us.
You also have the right to ask the Company to stop using your information. However, if this involves a request for deletion of emails or documents you have sent we may not be able to do so, particularly as we have to comply with our obligations to keep all correspondence and documentation that relate to contracts. Where we are unable to comply with your request we will provide reasons for failing to do so.
When we share your information
We will not sell, rent or trade your Personal Information.
We may need to disclose your personal data to certain third parties (including solicitors, accountants and relevant business partners we work with), without obtaining your prior consent, in order to comply with our legal obligations and as required to do so by law.
Transfers of Data in Europe
Data protection legislation is harmonised throughout the European Economic Area (‘EEA’) which comprises the EU member states, Norway, Iceland and Liechtenstein. Countries outside the EEA do not generally have the same level of protection for personal information as those within the EEA. We do not anticipate needing to transfer your data outside of the EEA.
The Website may, from time to time, contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of those websites, please note that those websites have their own privacy policies and that we do not accept any responsibility or liability for those policies. Please check those policies before you submit any personal data to those websites.
By submitting limited personal data to us, you consent to our use of your data and of anyone you represent in the manner set out in this Policy (as amended from time to time, as described below) and you are responsible for ensuring that you have authority to consent on behalf of anyone about whom you submit data to us.
You can revoke any consent you have given us under this Policy at any time by contacting us, referencing this Policy in the email subject line, using the body of the email to say what consent you are revoking.
Changes to this Policy
This Policy is effective as of May 2018 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.
We reserve the right to update or change this Policy at any time and you should check this Policy periodically. Your continued use of our business after we post any modifications to this Policy will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Policy.
If we make any material changes to this Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our Site.
If you have any questions about this Policy, please contact us.
If you have any queries about the information we hold on you, please contact us.
Last updated: May 2018